A process of signing documents digitally that uses high-levels of encryption in order to ensure that the signature is legally verifiable and binding in the same way as a handwritten signature.
Signing documents through a document creation or editing application is not legally binding, and thus has no value. Through Eurosign’s legally verified platform that complies with all EU regulations, as established in eIDAS, all documents signed through Eurosign are legally enforceable as if the document was signed using a handwritten signature.
No Eurosign account or special software is required to sign documents through Eurosign. When a signature request is sent to you, just click the link in the email which will open the document and provide instructions on how to sign it. After signing the document, you’ll be given the option to make a free account to access a viewable history of the documents you have signed.
To use Eurosign, subscribe to the plan that best fits your needs. For small and medium sized organizations, we recommend our personal or standard plan. For those who need sensitive documents signed that require the highest levels of security, we recommend the Business Pro plan. If your organization has more complex needs than the plans available, contact us and we will work with you to create a solution to best meet your needs.
Through Eurosign’s audit trail feature, detailed information about the status of documents is available to both the sender and receiver, including who it has been signed by, who has it been sent to, and if anyone has refused to sign. In order to access this information just sign into your account on the Eurosign website.
If your current plan’s signed document limit is insufficient for your needs, you can upgrade to one of our other plans that better meets your needs. The signed document limit for each of our plans are as follows:
- The Personal plan has a limit of 5 documents per month.
- The Standard and Business pro plans have a limit of 120 documents per year.
If you need a more personalized plan with higher limits, contact us and we will work with you to create a solution to best meet your needs.
Eurosign offers multiple signature levels to allow you to choose the level of signature that’s best suited to your current document’s needs.
Some industries have regulations that require a specific signature level when signing documents. Before making a decision, check to make sure you are complying with your local industry’s regulations. In cases where these industry regulations do not apply, please use this guide describing the three signature types available through Eurosign to help you best decide:
- Standard: This signature level is the most commonly used electronic signature level. It provides a legal framework for signing documents digitally, but there is no identity verification of signatories. For most documents that do not involve a monetary risk a standard signature will be easiest to work with and sufficient. Documents where a standard signature is generally sufficient include but are not limited to:
Employment and payroll contracts, invoices, memos, sign-up forms, polls, licensing agreements, new customer agreements, and HR documents.
- Standard with Identity Check: This signature level provides the same legal protection as a standard signature but with the addition of a signatory identity check. To verify the signatory’s identity, they will be asked to provide a government ID such as a national ID card, passport, or visa. Documents where a standard signature with identity check are generally sufficient include but are not limited to:
Rental agreements, sales contracts, bank transfers, healthcare forms, education forms (student enrollment forms, etc.)
- Advanced: This signature level, as defined by eIDAS, requires a signatory identity check prior to signing through the providing a government ID such as a national ID card, passport, or visa. When the document is signed, it is digitally certified and verifiable that the individual signing the document is who they say they are. In addition, the document data will be cryptographically verifiable, which guarantees that the document’s contents cannot be modified after it has been signed. This type of signature should be reserved for documents involving financing or where there is a considerable risk of fraud. Documents where an advanced signature is recommended include but are not limited to:
Bank loan agreements, credit card agreements, life insurance contracts, home insurance contracts, car insurance contracts
Through Eurosign’s high levels of encryption and digital security you can rest easy knowing that your important customer data and transaction information is protected and confidential. All Eurosign electronic signatures abide by existing EU customs regarding data security and integrity. This means that all electronic signatures through Eurosign are:
- Verifiable in real-time using forensic analysis of the signature’s properties.
- Authentic and Unique thanks to Eurosign’s digital certification process based on eIDAS mandated public keys that guarantees the signature is uniquely linked to the signatory.
- Tamper-proof through the use of industry standard encryption techniques that protect the integrity of not only signatures but the documents they are applied to.
- Non-repudiable which means that signatories cannot deny that their signature is authentic thanks to the legal framework that Eurosign’s eIDAS certified electronic signing process is built upon.
eIDAS (electronic IDentification Authentication and trust Services) is a set of regulations passed by the EU that govern, among other things, the properties of legally binding electronic signatures within EU member states. In order to be considered a legally binding electronic signature within the EU, the electronic signature must be supplied through a framework that is compliant with the standards established through eIDAS. Because Eurosign is eIDAS certified, all electronic signatures made through Eurosign are legally binding throughout the EU, USA, and beyond.
Our platform works with the most commonly used document formats such as PDF’s and Microsoft Word .docx files. Thanks to Eurosign’s proprietary engine you can also turn any PDF into an editable form instantly.
Accessing documents through Eurosign requires an internet connection.
By following eIDAS regulations and guidelines, Eurosign’s timestamping service is more than a time recording. Eurosign’s timestamping service provides legal value and will electronically seal your document, guaranteeing it’s integrity.
You should use timestamping when a document’s history and integrity are of utmost importance. Some examples of common use cases include:
- Dating intellectual property
- Legal documents to prove deadline compliance
- Online sales and auctions
- Invoices and payslips
The timestamping service can be used as a standalone service or in combination with electronic signatures.
Through electronically sealing the document, which takes a record of the data contained in the document at the time of timestamping, you are guaranteed that your document cannot be modified
Generally you should use the identity checking service if the information contained in a document is highly sensitive or confidential. In some industries, local laws require the use of an identity checking service, so you should check your local laws before sending e-signatures. Some common use cases include:
- Rental car bookings
- Hotel check-ins
- Bank loan applications
- Opening bank accounts
- Insurance policy subscriptions
Through the addition of Eurosign’s identity check service, those who attempt to access and electronically sign your document will be required to verify their identity with a valid government ID, ensuring they are who they say they are.
No Eurosign account is required to complete an identity check.
No Eurosign account is required to complete payments.
Credit cards, bank transfer, Paypal, Apple Pay, and Google Pay are all valid payment methods.
Payments made through the Eurosign payments service are processed through Stripe, a world leader in secure digital payments, so you can accept payments through Eurosign and be confident that they will be secure.
Long term archiving is the process of electronically sealing with an electronic signature and timestamping your document and its contents, preventing any modification and guaranteeing it’s integrity, and then storing it in an eIDAS compliant storage environment that is maintained for you
You should use long term archiving when you need to maintain the legal value and integrity of a document over a long period of time.
File hosting only provides a place to put your files. With Eurosign’s long term archiving, not only are you getting file storage, that storage is eIDAS compliant and maintained for you so you can be confident in your document’s security and that it can only be accessed by you. Your document is also electronically sealed with an electronic signature and its contents are timestamped, guaranteeing it’s integrity and preventing any modification.
Electronic invoice payments are processed by Stripe, a world leader in secure digital payments, and once completed they are sealed, encrypted, and stored in a secure server only accessible by you.
No Eurosign account is required to pay electronic invoices.
Eurosign electronic invoices comply with all eIDAS regulations, which guarantees they are legally verifiable and binding so you have total legal protection. In the event of a dispute Eurosign can further ensure your legal protection by providing a complete, all-encompassing audit trail of the electronic invoice history.
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